Early learning coaches sent a newsletter to schools as a template for licensor visits that included the following information.

Some postings that are required by licensing:

  • No Smoking and No Vaping Signs
  • Hand washing poster by every sink
  • Diaper-changing procedures in diaper-changing areas

It also offers a list of items in children and staff files checked by licensors. Please review this attachment to ensure your program has appropriate items for all files.


  • Registration Form
  • Childcare Agreement
  • Signed Parent Handbook and Policies Agreement Form
  • Up-to-date Immunizations Record
  • General Permissions and Authorizations Form (Consent for photo/video activity, water activity, bathing if needed/overnight care, transportation)
  • Allergy List (if applicable)
  • Medication Authorization (if applicable)
  • Individual Care Plan- ICP (if applicable)



  • Current ID – Portable Background Check
  • Current Resume
  • Signed Staff Handbook Policies Agreement
  • Documentation of Training Provided to Staff
  • Documentation of Certificates
  • Copy of Education Credits/Transcript
  • Up-to-date TB Test
  • Proof of COVID Vaccine (no longer required as of Nov 1)