Website French American School of Puget Sound

Open Position: Receptionist

DEPARTMENT: Facilities, Office, and Transporation

JOB STATUS: 40 hours/week, salaried non-exempt full-time year-long position

STATUS: Non-exempt

REPORTS TO: Facilities, Office, and Transportation Director

WORK LOCATION: Mercer Island, Washington

DEPARTMENT: Facilities, Office, and Transporation

JOB STATUS: 40 hours/week, salaried non-exempt full-time year-long position

STATUS: Non-exempt

REPORTS TO: Facilities, Office, and Transportation Director

WORK LOCATION: Mercer Island, Washington

POSITION SUMMARY:
Provides professional, high-quality, and customer-focused services at the Front Desk/Reception area at the French American School of Puget Sound. In addition, this position provides administrative support based on the needs of the Office, Facilities, and Transportation Department. As the first person to welcome employees and all others to the school, a friendly and poised attitude is a must. This is a fast-paced environment where multi-tasking and quick problem-solving are valuable skills to have.

REQUIREMENTS/QUALIFICATIONS:

  • Bachelor’s degree or equivalent
  • Must be knowledgeable of multiple software programs, including but not limited to Microsoft Office 365 (Word, Excel, and Outlook)
  • Excellent written and verbal communication skills
  • Ability to speak and understand the French language is a plus
  • Experience working in an independent school environment is preferred

PRIMARY DUTIES AND RESPONSIBILITIES: The principal responsibilities include, but are not limited to:

  • Answer incoming phone calls in a courteous and professional manner.
  • Transfer and relay messages to staff
  • Health check visitors (to be determined)
  • Handle small and large mailings
  • Keep the Front Desk neat and organized to provide a welcoming and professional environment to our families and visitors to the school
  • Act as a “School Nurse” when the Health and Safety Aide is not on campus; administer first aid if necessary
  • Accept and sign for packages addressed to FASPS
  • Develop and ensure maintenance of well-organized files
  • Prepare various documents as requested by supervisor
  • Assist in tracking daily student attendance
  • Facilitate bus and/or after-school check-in and check-out
  • Provide event support as needed
  • Help administration during drop-off and pick-up duties (to be determined)

REQUIRED SKILLS:

  • Strong interpersonal and organizational skills
  • Understand and support FASPS’s mission, vision, and core values; promote a positive image of the school
  • Respect the confidentiality of private information relating to all members of the FASPS community
  • Ability to work collaboratively in a team environment
  • Display flexibility in responding to new situations and expectations; a positive attitude and a helpful, nonjudgmental demeanor
  • Demonstrate responsibility and punctuality
  • Ability to prioritize and manage simultaneous demands with a willing, professional, and friendly attitude
  • Ability to self-start and work with minimal supervision
  • Ability to meet deadlines
  • Works well in high volume, fast-paced environment
  • Must be able to concentrate and stay focused under normal or heavy distractions
  • Must maintain a professional appearance at all times consistent with school standards

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT:

  • Occasionally lift up to 20 pounds (nine kilograms)
  • Generally work in standard office conditions and environment
  • Work at desk and computer for extended period of times

BENEFITS AND COMPENSATION:
We offer attractive, competitive compensation and benefits, including, medical, dental, vision, life, short-term disability, long-term disability, paid vacation, personal days, and 403b. The salary range is between is from $35,000 to $50,000.

SCHEDULE:
Immediate opening. Work hours are from 8:00am to 4:30pm.

APPLICATION:
To apply, please send a cover letter describing your interest in and qualifications for this position, a resume, and three professional references to Victoria Paolacci-Mellor, Facilities, Office, and Transportation Director and Covid-19 Site Coordinator at Hiring@FASPS.org. Applications that do not include these three items may not be considered for the position. No phone calls please.

ABOUT THE FRENCH AMERICAN SCHOOL OF PUGET SOUND (FASPS):
FASPS is an independent day school located on Mercer Island, serving students two years old through grade 8 with a bilingual program taught in both French and English. Founded in 1995 by a small group of educators and Francophiles, FASPS opened with two teachers and 13 students. Today, FASPS welcomes 435 students whose families come from around the world, representing more than 50 different nationalities and speaking more than 20 different languages at home. FASPS is fully accredited by the French Ministry of National Education and the Northwest Association of Independent Schools (NWAIS).