• Full Time
  • Seattle
  • This position has been filled

Website Seattle Country Day School

Seattle Country Day School Job Opening

Job Title: Administrative Assistant

Reports To: Operations Manager

Starting Date: When filled

Seattle Country Day School (SCDS) is an independent school that serves more than 400 gifted students, grades K–8, on a 2.4-acre campus on the north slope of Queen Anne Hill in Seattle, Washington.

At SCDS, we know gifted children can be intense, verbal, and imaginative; we also know that gifted children come from every community, every race, and every socioeconomic class. At SCDS, our students find a warm, welcoming classroom, one based around the concept of inquiry, a method where teachers encourage students to explore, to ask questions, to experiment, and to create. The school also prioritizes social-emotional learning, which is informed by diversity, equity, and inclusion concepts. This attention to the whole child, and to the world they live in, stimulates children’s intellect and imagination and helps foster qualities such as flexibility, empathy, integrity, and compassion.

In our work and in our hiring processes, SCDS is guided by a multi-year strategic plan that focuses on two interconnected priorities: retaining and attracting excellent faculty, especially faculty of color, and increasing the racial and socioeconomic diversity and inclusivity of our school.

SCDS is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at SCDS are made without regard to race, color, religion, sex, age, national origin, citizenship, veteran, military, or marital status, disability, genetic information, sexual orientation, gender expression/identity, pregnancy (including childbirth and related medical conditions), or any other status protected by applicable law. SCDS will not tolerate discrimination or harassment based on any of these characteristics.

We encourage everyone who is interested in this position to apply.

Qualifications

– Bachelor’s Degree and a minimum of two years of office experience required;

– Strong written and oral communication skills as well as a professional manner both over the telephone and in assisting visitors, parents, students, faculty, and staff;

– Tech savvy with working knowledge of a variety of software platforms and databases;

– Exceptionally organized, accurate, and flexible, and be able to work independently in a fast-paced, multi-task environment as well as be a productive member of a small office team in which shared coverage of tasks is required;

– Effectively handle competing priorities and multiple projects;

– Must be able to assist with school-related errands that require a personal vehicle.

Responsibilities

Being able to work full-time on the physical campus is an essential function of this position. Specific responsibilities include but are not limited to:

Reception

– Answer incoming calls;

– Provide assistance and direction to parents, students, visitors, faculty, and staff;

– Assist sick or injured children. Communicate with parents as necessary;

– Monitor and ensure compliance with medication administration requirements.

Administrative Support

– Daily attendance reporting and follow-up;

– Distribute incoming mail and prepare outgoing mail. Deliver mail to post office at end of day;

– Coordinate substitute requests and scheduling;

– Maintain inventory of all office, copier, medical, and general supplies;

– Provide purchasing assistance to faculty and staff;

– Assist faculty and staff with the operation and maintenance of office equipment;

– Assist with records management and compliance with medical and immunization requirements;

– Assist in the scheduling of parent conferences;

– Provide database input and maintenance;

– Coordinate the school’s web based calendar, input major school and athletic events. Monitor event submissions by faculty, staff, and parents;

– Purchase and maintain refreshments for meetings and coordinate meeting lunches;

– Provide support to business office and other departments as needed;

– Provide assistance with projects as requested;

– Provide other general office support.

Student Assistance

– Assist sick or injured children. Communicate with parents as necessary;

– Monitor and ensure compliance with medication administration requirements.

Salary and Benefits

This position is full-time. Salary is negotiable, depending on qualifications. Benefits include Medical, Dental, Life/LTD, Retirement (TIAA CREF-Employer Matched), Section 125 Cafeteria Plan.

Application Process

Applicants should complete an employment application available on the school’s website at www.seattlecountryday.org. Submit this completed application along with a letter of interest and resumé to humanresources@seattlecountryday.org Do not send documents without a completed application.