What is a medically verified record and how do schools report immunization records to the State?
Beginning August 1, 2020 all new students are required to have medically verified immunization records on day one for entry into any public or private school and child care center.
Medically verified record includes one or more of the following:
- A Certificate of Immunization Status (CIS) printed from the Immunization Information System (IIS) (for schools to log-in)
- A physical copy of the CIS form with a healthcare provider signature
- A physical copy of the CIS with accompanying medical immunization records from a healthcare provider verified and signed by school staff
- A CIS printed from MyIR (for parents to log-in)
The IIS is a lifetime registry that keeps track of immunization records for people of all ages. The system is a secure, web-based tool for healthcare providers and schools. The IIS connects people who receive, administer, record, and order vaccines in Washington.
How to Get Access to the IIS
Required technology: A computer with Internet access is required. The system is most compatible with Microsoft Internet Explorer 11 or higher. Also a printer connection to print immunization history and reports.
IIS User Account:
- Schools not yet enrolled in the IIS must complete an IIS Information Sharing Agreement as a first step to get access. Choose the link below to download the right sharing agreement for your organization (View Only or Exchange).
- If your school has already enrolled in the IIS, contact the IIS Help Desk at 1-800-325-5599 or WAIISHelpDesk@doh.wa.gov to setup a user account.
- With a View Only account you can look up student immunization records and print CIS forms.
NEW this year!
The School Module is a portal into the Immunization Information System that gives users some added functionality beyond a typical view only account. A School Module account has the expanded ability to add missing immunization records to the IIS, run reports on your student population, and generate parent letters.
For either type of access, your school needs to submit an Information Sharing Agreement with a signature by someone with medical licensure to provide oversight for your school. This person does not need to be employed by your school. They can be a volunteer or board member.
The View Only Agreement allows authorized personnel to view immunization data stored within the WAIIS to assist in immunization verification.
The Exchange Agreement provides access to the School Module that allows schools to add missing immunization records to the IIS, run reports on your student population, and generate parent letters.
For additional information about the WA IIS you can visit this website
Reporting Immunization Records:
Typically, school administrators file an immunization report to the government on November 1. However this year the deadline is December 1.
The Reporting Options are:
School Module – OSPI’s Preferred Reporting Method
An active user of the School Module (who keeps the Roster up to date and enters missing immunization dates and exemptions), does not have to file a report. The report will be drawn from School Module data. For more information about the School Module, please visit: www.doh.wa.gov/schoolmodule.
OSPI is piloting a new method for submission through Survey Monkey based on other reporting successes with this method.